Multi-Tenant Architecture

Verk is built around organizations - your own dedicated workspace where your team collaborates on projects and tasks. Each organization is completely separate, giving you the flexibility to work with multiple teams while keeping everything organized.

What is an Organization?

Your Dedicated Workspace

An organization in Verk is like your team's own office space - everything inside it belongs to your team.

What's included in an organization:

All your projects - Every project you create lives in your organization
Team members - People invited to your workspace
Tasks and data - All work created by your team
Files and documents - Uploaded files and attachments
Custom settings - Workflows, fields, and preferences specific to your team

Think of an organization as a completely separate instance of Verk for your team - with its own members, projects, and data that nobody else can access.

Complete Data Separation

Each organization is completely isolated:

Your data stays yours - Other organizations can't see your work
Independent settings - Each workspace has its own configuration
Separate billing - Each organization has its own subscription
Private by default - Nothing is shared unless you explicitly invite people

Why Multiple Workspaces?

Common Scenarios

Different companies or clients:

You run multiple businesses
You're a consultant working with different clients
You freelance for various companies
You need complete separation between client work

Separating work types:

Personal projects vs. business work
Client work vs. internal operations
Different departments in large companies
Testing environment separate from production

Team independence:

Each team manages their own space
Different workflows for different purposes
Separate billing and subscriptions
Independent admin controls

Most people need just one organization for their team. Only create additional organizations when you truly need complete separation between workspaces.

Creating Your Organization

First-Time Setup

When you first sign up:

Sign up for Verk with your email
Verify your email address
Create your organization:

Organization name - Your company or team name
Workspace URL - A unique identifier (like "acme-corp")
Organization logo - Upload your logo (optional)
Timezone - Your organization's primary timezone

Click "Create Organization"

You're now the organization owner with full control.

Choosing Names

Organization name best practices:

Use your company name - "ACME Corporation" or "Design Studio LLC"
Or team name - "Marketing Team" or "Engineering Department"
Be specific - "Jones Consulting - East Coast" instead of just "Consulting"
Keep it professional - This appears in invitations and notifications

Workspace URL guidelines:

Format: Part of your Verk URL
Must be unique - Nobody else can use this identifier
Permanent - Difficult to change later
Professional - Use company name or abbreviation

Good workspace identifiers:

acme-corp - Company name
designstudio - Business name
jones-consulting-east - Specific team

Organization Structure

What Belongs to an Organization

Everything in your workspace:

Projects and tasks:

All projects created in the organization
Every task within those projects
Task comments and collaboration
Project analytics and reports

Team and permissions:

Organization members
Role assignments (Owner, Admin, Member, Guest)
Project-specific permissions
Access controls

Custom configuration:

Custom fields and schemas
Workflow statuses
Integration connections
Automation rules

Files and assets:

Uploaded files and documents
Shared assets and resources
Organization logo and branding

Organization Roles

Owner - The person who created the organization or was transferred ownership

Full control over everything
Billing and subscription management
Can delete organization
Transfer ownership to another member

Admin - Trusted team members who help manage

Manage members and permissions
Configure organization settings
Create and manage projects
View analytics and reports

Member - Regular team members doing work

Create and manage tasks
Participate in assigned projects
Collaborate with team
View their own work and shared projects

Guest - External collaborators

Access only specific invited projects
Limited visibility into organization
View and comment on assigned work
Cannot see other organization data

Data Isolation and Security

How Data is Separated

Complete isolation between organizations:

Separate databases - Your data is logically isolated
No cross-contamination - Organizations can't accidentally see each other
Independent backups - Each organization backed up separately
Secure boundaries - Technical controls prevent data leakage

Privacy by Default

Your organization is private:

Members only - Only invited people can access
No discovery - Others can't find or search for your organization
Controlled invitations - You decide who joins
Revocable access - Remove members anytime

Data Ownership

You own your data:

Full control - Export or delete anytime
Your policies - Set your own retention rules
Portable - Take your data with you if you leave
No surprises - Clear terms about data ownership

Multiple Organizations

Working Across Workspaces

If you're in multiple organizations:

One account - Single login for all workspaces
Easy switching - Toggle between organizations instantly
Independent context - Each workspace remembers your state
Separate notifications - Control alerts per organization

When to Create Multiple

Create separate organizations for:

True business separation:

Different companies you own
Client workspaces (agency model)
Personal vs. professional work

Department independence:

Completely separate teams
Different billing requirements
Independent management

Testing and staging:

Sandbox for trying features
Training environment
Development workspace

Don't create multiple for:

Different projects in same company (use Projects instead)
Different teams in same company (use project permissions)
Temporary work (use project archiving)

Managing Your Organization

Organization Settings

Configure your workspace:

Basic information:

Organization name and logo
Description and industry
Timezone and locale settings
Date and time format preferences

Team management:

Invite and remove members
Assign roles and permissions
View member directory
Manage guest access

Security:

Two-factor authentication requirements
Session timeout settings
Password policies
Access controls

Billing:

View current subscription
Update payment methods
See usage and limits
Access invoices

Growing Your Organization

As your team expands:

Plan ahead:

Choose plan with room to grow
Organize project structure early
Set up naming conventions
Document how team uses Verk

Onboard effectively:

Welcome message for new members
Training resources and guides
Project templates for consistency
Clear role definitions

Maintain quality:

Regular permission audits
Remove inactive members
Clean up old projects
Review and update workflows

Best Practices

Organization Setup

Start strong:

Clear naming - Professional, descriptive organization name
Consistent branding - Use company logo and colors
Plan structure - Think about project organization before inviting team
Document guidelines - Create standards for how team uses Verk

Member Management

Build effective teams:

Right roles - Give people appropriate permissions, not more
Regular reviews - Audit member list quarterly
Prompt offboarding - Remove former team members immediately
Smooth onboarding - Help new members get started

Security

Protect your workspace:

Enable 2FA - Require two-factor authentication for all members
Review permissions - Check who has admin access regularly
Limit guests - Only use guest access when truly needed
Monitor activity - Watch organization activity logs

Data Management

Keep data organized:

Archive completed projects - Move finished work out of active view
Clean up regularly - Remove unnecessary tasks and files
Export important data - Keep backups of critical information
Follow retention policies - Delete data according to your policies

Understanding Multi-Tenancy

What Multi-Tenant Means

In simple terms: Each organization is like a completely separate installation of Verk, but they all share the same underlying system. You get the isolation of separate systems with the convenience of one account and one platform.

Benefits for you:

Lower cost - Shared infrastructure means lower prices
Easy management - One account, multiple workspaces
Consistent experience - Same interface across all organizations
Quick switching - Move between workspaces instantly

Technical Benefits (User Perspective)

What this means in practice:

Always up-to-date - All organizations get new features simultaneously
Reliable - Shared infrastructure means better uptime
Scalable - Organizations grow without performance impact
Integrated - Features work consistently across workspaces

Troubleshooting

Common Issues

Can't see organization:

Check if you're logged into correct account
Verify invitation was accepted
Confirm you haven't been removed
Try refreshing browser

Can't perform action:

Check your role (might need admin)
Verify organization subscription is active
Ensure you have necessary permissions
Contact organization owner

Organization seems wrong:

Confirm you're in correct workspace
Use organization switcher to change
Check URL to verify current organization

Getting Help

If you need assistance:

Contact support - We can help resolve issues
Check your role - Verify you have necessary permissions
Ask organization admin - They may need to adjust settings
Review documentation - Other articles may help

Member Management - How to invite and manage team members
Organization Settings - Configure your workspace
Workspace Switching - Navigate between multiple organizations
Projects - Organize work within your organization

Need help? Contact our support team or check our FAQ.