Verk

Upload & Sharing

Upload files easily with drag-and-drop and share securely with team members and external collaborators

Upload files to Verk using multiple methods and share them securely with your team or external collaborators using custom permissions and expiring links.

Prerequisites

To upload and share files, you need:

  • Active Verk account
  • Available storage space
  • File upload permissions (Member or Admin role)
  • Understanding of file sharing security

Upload files

Multiple ways to add files to Verk:

Drag and drop

The fastest upload method:

  1. Open task, project, or file library
  2. Drag files from your computer
  3. Drop onto the Verk window
  4. Files upload automatically
  5. See progress bar for each file

Drag multiple files at once or entire folders. Verk preserves folder structure when uploading directories.

Supported locations:

  • Task description area
  • Comments section
  • Project files tab
  • Organization file library
  • Direct messages in chat

Click to upload

Traditional upload method:

  1. Click Upload or Attach File button
  2. Browse your computer
  3. Select one or more files
  4. Click Open
  5. Files upload immediately

Paste from clipboard

Quick upload for images:

  1. Copy image to clipboard (screenshot, copied image)
  2. Click in task description or comment
  3. Press Cmd/Ctrl + V to paste
  4. Image uploads and embeds automatically

Works with:

  • Screenshots
  • Copied images from websites
  • Images from design tools
  • Clipboard files (Windows/Mac)

Email attachment

Forward emails with files:

  1. Forward email to your Verk email address
  2. Format: tasks+[project]@yourorg.verk.com
  3. Attachments automatically upload
  4. Creates task with files attached
  5. Email body becomes task description

Mobile upload

Upload from iOS or Android:

  • Camera: Take photo and upload directly
  • Photo library: Select existing photos
  • Files app: Choose from cloud storage
  • Share menu: Share from other apps to Verk

Cloud import

Import from cloud storage:

Supported services:

  • Google Drive
  • Dropbox
  • OneDrive
  • Box

Import process:

  1. Click Import from Cloud
  2. Connect cloud service
  3. Browse and select files
  4. Files copy to Verk storage
  5. Original remains in cloud

Bulk upload

Upload many files efficiently:

Desktop uploader:

  1. Download desktop app
  2. Select bulk upload mode
  3. Choose folder or multiple files
  4. App uploads in background
  5. Progress tracking and resume support

Benefits:

  • Upload 1000+ files
  • Preserve folder structure
  • Resume interrupted uploads
  • Background processing
  • Faster than browser

Upload features

Upload progress

Monitor upload status:

Progress indicators:

  • Individual file progress bars
  • Overall upload percentage
  • Estimated time remaining
  • Upload speed (MB/s)
  • Files remaining count

Actions during upload:

  • Pause uploads
  • Cancel individual files
  • Resume paused uploads
  • Continue working while uploading

File processing

After upload completion:

Automatic processing:

  • Virus scanning
  • Thumbnail generation
  • Metadata extraction
  • Content indexing for search
  • Preview generation

Processing time:

  • Small files: Instant
  • Images: 1-5 seconds
  • Large videos: 30-60 seconds
  • Archives: Varies by size

Upload limits

Understand file restrictions:

PlanMax File SizeDaily UploadConcurrent Uploads
Free5MB100MB3 files
Pro50MB10GB10 files
Enterprise500MBUnlimited25 files

File type restrictions:

  • Executable files blocked (.exe, .app)
  • Scripts require approval (.sh, .bat)
  • All document types allowed
  • No restrictions on media files

Share files

Control who can access your files:

Share with team members

Internal sharing options:

Project-level sharing:

  1. Upload to project
  2. All project members auto-access
  3. Permissions inherit from project
  4. New members get access automatically

Task-level sharing:

  1. Attach to task
  2. Assignee and watchers can access
  3. Add watchers to grant access
  4. Remove from task to revoke

Direct sharing:

  1. Select file
  2. Click Share
  3. Add team members
  4. Choose permission level
  5. Send notification

Permission levels

Control what people can do:

View
Can view and download file only.
Comment
Can view, download, and add comments.
Edit
Can view, download, comment, and upload new versions.
Full Access
Can do everything including sharing and deleting.

Share links

Create shareable links for external access:

Generate link:

  1. Select file
  2. Click Create Link
  3. Configure link settings:
  • Anyone with link - No authentication required
  • Organization only - Must be signed in member
  • Specific people - Email list required
  1. Set expiration (optional)
  2. Copy and share link

Link options:

  • Password protection: Require password to access
  • Download limit: Max number of downloads
  • Expiration date: Link expires after date
  • Notification: Alert when link is accessed
  • View-only: Prevent downloads (watermark)

Public sharing

Make files publicly accessible:

Public gallery:

  1. Select files to share publicly
  2. Click Make Public
  3. Generates public URL
  4. Share on website, social media, etc.
  5. No authentication required

Use cases:

  • Portfolio showcases
  • Public documentation
  • Marketing materials
  • Press kits
  • Product downloads

Public files are accessible to anyone with the link. Don't share confidential information publicly.

Embed files

Embed files in external websites:

Embed options:

  • Images: Direct image URL for <img> tags
  • PDFs: Embed viewer with zoom/navigation
  • Videos: Embedded video player
  • Documents: Google Docs-style viewer

Generate embed code:

  1. Select file
  2. Click Embed
  3. Choose embed type
  4. Customize player options
  5. Copy HTML code
  6. Paste into website

File collaboration

Work together on files:

Comments on files

Discuss files directly:

  1. Open file preview
  2. Click Comment
  3. Add comment or @mention
  4. Attach to specific page/timestamp (PDFs/videos)
  5. Team receives notifications

Comment features:

  • Thread replies
  • @mentions
  • Reactions
  • Resolve threads
  • Pin important comments

Version control

Track file changes:

New version upload:

  1. Open file
  2. Click Upload New Version
  3. Select updated file
  4. Add version notes (optional)
  5. Previous versions preserved

Version history:

  • View all versions
  • Compare changes
  • Download any version
  • Restore previous version
  • See who uploaded each version

Real-time collaboration

Edit documents together:

Supported for:

  • Google Docs integration
  • Microsoft Office Online
  • Collaborative PDFs
  • Shared annotations

Features:

  • See who's viewing
  • Real-time cursors
  • Live updates
  • Conflict prevention
  • Auto-save

Sharing management

Control active shares:

View shared files

See all your shared content:

  1. Navigate to Files → Shared
  2. View files you've shared
  3. See who has access
  4. Check recent activity
  5. Revoke access if needed

Filter shared files:

  • Shared by me
  • Shared with me
  • Public links
  • Expiring soon
  • Recently accessed

Revoke access

Remove sharing permissions:

Remove team member:

  1. Open file details
  2. Click Sharing
  3. Find person to remove
  4. Click Remove Access
  5. They lose access immediately

Disable share link:

  1. Open link settings
  2. Click Disable Link
  3. Existing link stops working
  4. Generate new link if needed

Share activity

Monitor file access:

Activity tracking:

  • Who viewed file
  • Download events
  • Link clicks
  • External access
  • Time and date stamps

Access notifications:

  • Email when file accessed
  • Weekly access summary
  • Alert for suspicious activity
  • Download reports

Advanced sharing

Watermarks

Protect shared files:

Add watermark:

  1. Enable in file settings
  2. Choose watermark type:
  • Text (name, email, date)
  • Logo
  • Pattern
  1. Position and opacity
  2. Apply to shared versions only

Prevents:

  • Unauthorized redistribution
  • Screenshot sharing
  • Print without attribution

Download restrictions

Control file downloads:

View-only mode:

  • Users can view in browser
  • Download button disabled
  • Right-click save disabled
  • Print disabled (optional)
  • Screenshot detection (Enterprise)

Use cases:

  • Confidential documents
  • Pre-release materials
  • Legal reviews
  • Client presentations

Approval workflows

Require approval before sharing:

Setup approval:

  1. Admin enables file approval
  2. Select files requiring approval
  3. Users request share permission
  4. Admin/owner approves or denies
  5. Share activates after approval

Approval levels:

  • Auto-approve internal sharing
  • Require approval for external
  • Always require approval
  • Different rules per folder

Troubleshooting

Upload failing

If uploads won't complete:

  1. Check file size limits
  2. Verify internet connection
  3. Try smaller batches
  4. Check browser cache
  5. Disable browser extensions
  6. Try different browser

Slow uploads

Improve upload speed:

  1. Close unnecessary browser tabs
  2. Pause other downloads
  3. Connect to faster WiFi
  4. Use wired connection
  5. Upload during off-peak hours
  6. Try desktop app for large files

Can't share file

Sharing issues:

  1. Verify you have permission to share
  2. Check recipient's access level
  3. Ensure file isn't private
  4. Verify email addresses
  5. Check organization sharing settings
  6. Contact admin for restrictions

Link not working

If share link fails:

  1. Check link hasn't expired
  2. Verify password is correct
  3. Ensure download limit not reached
  4. Check if link was disabled
  5. Verify file hasn't been deleted
  6. Generate new link

Best practices

Organize before sharing

Prepare files for sharing:

  • Use clear file names
  • Add descriptions
  • Apply relevant labels
  • Place in appropriate folders
  • Add version numbers
  • Include context in comments

Security first

Protect sensitive information:

  • Don't use "Anyone with link" for confidential files
  • Set expiration dates on shares
  • Use password protection
  • Enable download restrictions
  • Review access regularly
  • Revoke unnecessary permissions

Effective collaboration

Share files productively:

  • Add context when sharing
  • @mention relevant people
  • Set clear permissions
  • Use version control
  • Document changes
  • Communicate updates

Link management

Maintain shareable links:

  • Name links descriptively
  • Track where links are posted
  • Set appropriate expiration
  • Disable old links
  • Monitor access logs
  • Update links when files change

Common use cases

Client deliverables

Share completed work with clients:

Process:

  1. Upload final files to project
  2. Create share link with password
  3. Set 30-day expiration
  4. Enable download
  5. Send link via email with instructions
  6. Monitor downloads
  7. Request feedback via comments

Team presentations

Share slides with team:

Setup:

  1. Upload presentation to project
  2. Share with project members
  3. Enable comments for feedback
  4. Version control for iterations
  5. Present mode for meetings
  6. Export comments for review

Design review

Get feedback on designs:

Workflow:

  1. Upload design files
  2. Share with reviewers (view + comment)
  3. Use annotations for specific feedback
  4. Thread comments by topic
  5. Upload revisions as new versions
  6. Mark threads resolved when addressed
  7. Final approval in comments

Document collaboration

Co-edit documents:

Collaboration:

  1. Upload document
  2. Share with edit permission
  3. Enable real-time collaboration
  4. Track changes automatically
  5. Comment on specific sections
  6. Resolve conflicts
  7. Lock final version

Related documentation

On this page

PrerequisitesUpload filesDrag and dropClick to uploadPaste from clipboardEmail attachmentMobile uploadCloud importBulk uploadUpload featuresUpload progressFile processingUpload limitsShare filesShare with team membersPermission levelsShare linksPublic sharingEmbed filesFile collaborationComments on filesVersion controlReal-time collaborationSharing managementView shared filesRevoke accessShare activityAdvanced sharingWatermarksDownload restrictionsApproval workflowsTroubleshootingUpload failingSlow uploadsCan't share fileLink not workingBest practicesOrganize before sharingSecurity firstEffective collaborationLink managementCommon use casesClient deliverablesTeam presentationsDesign reviewDocument collaborationRelated documentation