Project Analytics

Understanding how your project is progressing is essential for staying on track and delivering on time. Verk's project analytics give you clear visibility into what's done, what's in progress, and where your team needs support.

Project Dashboard Overview

Accessing Project Analytics

View your project's analytics:

Open any project
Click "Analytics" tab in project header
See real-time project metrics and performance data

Your dashboard shows:

Completion progress - Percentage of tasks done
Timeline status - On track, at risk, or behind schedule
Team workload - How work is distributed
Velocity trends - How fast work is getting done

Check your project dashboard weekly to catch issues early and keep projects on track.

Key Project Metrics

Task Completion Overview

See your overall progress at a glance:

Completion metrics:

Total tasks - All tasks in the project
Completed tasks - Tasks marked done
In progress - Tasks actively being worked on
Not started - Tasks waiting to begin
Completion percentage - Overall project progress

Visual displays:

Progress ring - Quick visual of completion percentage
Status breakdown - Pie chart showing task statuses
Daily progress - Track completion trends over time

Timeline and Due Dates

Understand your project timeline:

Timeline metrics:

Project start date - When work began
Target completion - Planned end date
Days remaining - Time left to finish
On-time probability - Likelihood of meeting deadline based on current velocity

Timeline status indicators:

🟢 On Track - Progressing as planned
🟡 At Risk - Might miss deadline without acceleration
** Behind Schedule** - Currently behind planned timeline
** Ahead of Schedule** - Completing faster than expected

Team Performance

See how your team is working:

Team metrics:

Active team members - Who's working on the project
Tasks per person - Workload distribution
Completion rate by person - Individual productivity
Collaboration patterns - How team members work together

Workload balance:

Evenly distributed - Tasks spread across team
Overloaded members - People with too many tasks
Available capacity - Team members who can take more work

Progress Tracking

Burndown Charts

Visualize work remaining over time:

What burndown charts show:

Ideal line - Where you should be if work progresses steadily
Actual line - Where you actually are
Gap analysis - Difference between ideal and actual

Reading your burndown:

Actual below ideal - You're ahead of schedule
Actual matches ideal - Right on track
Actual above ideal - Behind schedule, need to accelerate

Use burndown charts for:

Sprint planning and tracking
Release planning
Identifying scope creep
Team capacity planning

Burnup Charts

Track completed work accumulation:

Burnup chart benefits:

Shows scope changes - See when tasks are added
Celebrates progress - Visualize work completed
Predicts completion - Estimate finish date based on velocity

Burnup vs. Burndown:

Burndown focuses on work remaining
Burnup focuses on work completed
Use both for complete picture

Velocity Tracking

Measure how fast your team works:

Velocity metrics:

Tasks per week - Average completion rate
Story points per sprint - For development teams
Trending velocity - Is pace increasing or decreasing?
Velocity consistency - How predictable is your pace?

Use velocity to:

Predict completion dates - Based on current pace
Plan future sprints - Realistic workload estimates
Identify blockers - When velocity drops suddenly
Celebrate wins - When velocity increases

Team Analytics

Individual Performance

Track team member contributions:

Per-person metrics:

Tasks assigned - Current workload
Tasks completed - Recent accomplishments
Completion rate - Percentage of assigned tasks done
Average time to complete - How long tasks typically take

Use carefully:

Support team members - Not for punishment
Identify training needs - Where people need help
Balance workload - Find overloaded or underutilized members
Recognize contributions - Celebrate good work

Collaboration Insights

See how your team works together:

Collaboration metrics:

Comment activity - How much discussion happens
Task handoffs - How work moves between people
Review cycles - How many iterations tasks need
Response times - How quickly team members engage

Patterns to notice:

Bottlenecks - Tasks getting stuck with specific people
Isolated work - Team members not collaborating
Review delays - Approvals taking too long
Communication gaps - Low engagement on tasks

Status and Progress Reports

Automatic Status Reports

Get regular project updates:

Weekly status reports include:

This week's progress - What was completed
Tasks completed - List of finished work
In progress - What's currently being worked on
Coming up next - Planned work for next week
Blockers and risks - Issues that need attention

Report delivery:

Email summaries - Sent automatically
In-app notifications - Check anytime
Scheduled times - Choose when reports generate
Customizable - Pick which metrics to include

Custom Reports

Create reports for your specific needs:

Report types:

Client status reports - Share progress with clients
Executive summaries - High-level overview for leadership
Team reports - Detailed metrics for team members
Milestone reports - Progress toward key deadlines

Customizing reports:

Choose report template or start from scratch
Select metrics to include
Pick time range - This week, month, quarter
Add commentary - Explain context
Schedule delivery - Automatic or on-demand

Task Analytics

Task Type Breakdown

Understand what kind of work you're doing:

Task categorization:

By custom fields - Campaign type, component, phase
By priority - High, medium, low distribution
By status - To do, in progress, review, done
By tags - Bug, feature, improvement, etc.

Insights from task types:

Too many bugs? - Quality issues to address
All high priority? - Need better prioritization
Stuck in review? - Approval bottleneck
Too many categories? - Consider simplifying

Time Tracking

See where time is spent:

Time metrics (if you track time):

Estimated vs. actual - How accurate are estimates?
Time per task type - Which tasks take longest?
Time per person - Individual time allocation
Billable vs. non-billable - For client projects

Use time data to:

Improve estimates - Learn from past work
Identify inefficiencies - Tasks taking too long
Bill clients accurately - Track billable hours
Plan capacity - Understand team bandwidth

Completion Patterns

When does work actually get done?

Pattern analysis:

Day of week - Which days are most productive?
Time of day - Morning vs. afternoon completion
Sprint patterns - When in sprint does work finish?
Seasonal trends - Busy and slow periods

Apply insights:

Schedule important work - During high-productivity periods
Plan around patterns - Don't schedule launches during slow times
Support team - Extra help during busy periods

Project Health Indicators

Health Score

Overall project health at a glance:

Health score factors:

Completion pace - Are you on track?
Overdue tasks - How many tasks are late?
Team workload - Is team balanced or overloaded?
Recent activity - Is project active or stagnant?
Blocker count - How many tasks are stuck?

Health score ratings:

🟢 Healthy (80-100%) - Project in good shape
🟡 Needs Attention (60-79%) - Some concerns to address
🟠 At Risk (40-59%) - Significant issues present
** Critical (0-39%)** - Major intervention needed

Risk Indicators

Early warning signs to watch:

Red flags:

Increasing overdue tasks - Falling behind
Declining velocity - Team slowing down
Many blocked tasks - Dependencies not resolved
Low activity - Team not engaged
Scope creep - Tasks constantly added
Review bottlenecks - Approvals taking too long

What to do:

Investigate quickly - Don't wait for problems to grow
Talk to team - Understand what's causing issues
Adjust plan - Change timeline, scope, or resources
Remove blockers - Unblock stuck work immediately

Milestone Tracking

Setting Project Milestones

Mark important project checkpoints:

Creating milestones:

Identify key achievements - Major deliverables or goals
Set milestone dates - Target completion dates
Link related tasks - Associate tasks with each milestone
Add descriptions - What makes this milestone complete?

Common milestones:

Design Complete - All design work done
Development Done - Features built and ready
Testing Passed - QA approved
Client Approval - Client sign-off received
Launch Complete - Project live

Milestone Progress

Track progress toward milestones:

Milestone view shows:

Completion percentage - How much of milestone is done
Tasks remaining - What's left to finish
Days to deadline - Time remaining
On-time status - Will you hit the date?

Milestone alerts:

Approaching milestones - Reminders as dates near
Milestone achieved - Celebrate completion
Milestone at risk - Warning if you'll likely miss it
Milestone overdue - Alert when deadline passes

Comparative Analytics

Project-to-Project Comparison

Learn from past projects:

Compare metrics across projects:

Average completion time - How long do similar projects take?
Team velocity - Which project structures work best?
Common bottlenecks - Recurring issues across projects
Success patterns - What makes projects succeed?

Use comparisons to:

Set realistic timelines - Based on historical data
Improve estimates - Learn from past accuracy
Identify best practices - Replicate successful patterns
Avoid past mistakes - Don't repeat failures

Team Performance Trends

See how your team improves over time:

Trend analysis:

Velocity over projects - Is team getting faster?
Quality improvements - Fewer bugs or revisions?
Collaboration growth - Better teamwork over time?
Process refinements - Are new processes helping?

Custom Dashboards

Building Your Dashboard

Create dashboards for your specific needs:

Dashboard widgets:

Progress rings - Visual completion indicators
Charts and graphs - Burndown, velocity, distribution
Metric cards - Key numbers highlighted
Task lists - Filtered task views
Team cards - Individual performance metrics

Creating custom dashboards:

Click "Customize Dashboard"
Add widgets from available options
Arrange widgets - Drag to organize
Set widget filters - What data each shows
Save dashboard - Reuse your custom view

Dashboard Templates

Pre-built dashboards for common needs:

Available templates:

Executive Dashboard - High-level metrics for leadership
Team Dashboard - Performance and workload for team members
Sprint Dashboard - Agile metrics for development
Client Dashboard - Client-safe progress view
Risk Dashboard - Focus on project health and risks

Exporting Analytics

Generating Reports

Export data for external use:

Export formats:

PDF reports - Professional documents for stakeholders
Excel/CSV - Data for further analysis
Images - Charts and graphs for presentations
Scheduled exports - Automatic regular reports

What you can export:

Current dashboard - Snapshot of all metrics
Time-range reports - Historical data
Filtered views - Specific subsets of data
Custom reports - Your configured report format

Give stakeholders visibility:

Sharing options:

Public dashboard links - Anyone with link can view
Private shares - Specific people get access
Embedded analytics - Show in other tools
Regular email reports - Automatic updates

What to share:

Clients - Progress and completion metrics
Executives - Health scores and timeline status
Team members - Detailed task and velocity metrics
Stakeholders - Relevant filtered views

Analytics Best Practices

Regular Review Cadence

Make analytics actionable:

Review frequency:

Daily - Quick check on progress and blockers
Weekly - Detailed review with team
Monthly - Trends and pattern analysis
Quarterly - Cross-project comparisons

What to review:

Health scores - Is project on track?
Velocity - Is pace consistent?
Blockers - What's stuck?
Workload - Is team balanced?

Using Data to Improve

Turn insights into action:

When velocity drops:

Identify what changed
Ask team what's blocking them
Remove obstacles
Adjust timelines if needed

When work is unbalanced:

Redistribute tasks
Help overloaded members
Leverage available capacity
Cross-train team for flexibility

When milestones are at risk:

Prioritize ruthlessly
Cut scope if possible
Add resources if available
Communicate timeline changes early

Avoiding Analytics Pitfalls

Use metrics wisely:

Don't:

Use for punishment - Metrics are for improvement, not blame
Ignore context - Numbers don't tell the full story
Over-optimize - Focus on outcomes, not just metrics
Compare unfairly - Different work types aren't directly comparable

Do:

Focus on trends - Direction matters more than single data points
Ask questions - Understand why metrics look the way they do
Involve team - People closest to work have best insights
Celebrate wins - Use data to recognize achievements

Troubleshooting Analytics

Common Issues

Inaccurate metrics:

Incomplete data - Team not updating task status
Wrong configurations - Metrics measuring wrong things
Outdated information - Analytics not refreshing
Missing custom fields - Data needed for metrics not captured

Slow loading:

Large projects - Too many tasks to analyze quickly
Complex filters - Simplify your criteria
Heavy widgets - Remove resource-intensive charts
Browser issues - Clear cache and refresh

Getting Accurate Data

Ensure analytics reliability:

Team practices:

Update status regularly - Keep tasks current
Estimate realistically - Honest effort estimates
Track time consistently - If using time tracking
Use custom fields - Provide data for detailed analysis

System setup:

Define clear workflows - Consistent status meanings
Set up automation - Reduce manual data entry
Regular cleanup - Archive completed work
Validate configurations - Ensure metrics track what you intend

Project Creation - Set up projects to track the right metrics from the start
Project Organization - Organize work for better analytics
Task Views - Different views for analyzing task data
Analytics Dashboard - Organization-wide analytics across all projects

Need help? Contact our support team or check our FAQ.