Google Calendar Integration

Sync Verk tasks with Google Calendar to visualize deadlines, block time for work, and automatically create tasks from calendar events.

Quick Setup

Connect Google Calendar in minutes:

1. Navigate to Integrations

• Go to Settings → Integrations
• Find Google Calendar
• Click Connect

2. Authorize Google Account

• Sign in to your Google account
• Review permissions:
• View and edit events
• Create new events
• Access calendar metadata
• Click Allow

3. Select Calendars

• Choose which calendars to sync
• Set default calendar for new events
• Configure sync direction
• Save settings

4. Test Sync

• Create a task with a due date
• Check it appears on your calendar
• Create a calendar event
• Verify task creation in Verk

How It Works

Task to Event Sync

Tasks with due dates automatically become calendar events:

What Syncs:

• Task title → Event title
• Due date → Event start time
• Description → Event description
• Project → Event color (customizable)
• Assignee → Event attendees

Sync Behavior:

Verk Task Created
↓
Calendar Event Created (1-minute duration by default)
↓
Update task → Event updates
Update event → Task updates

Event to Task Sync

Calendar events can create tasks automatically:

Auto-Create Tasks From:

• Meetings with specific keywords (e.g., "Review", "Plan", "Prepare")
• Events in specific calendars
• All-day events
• Events with specific attendees

Configure Auto-Creation:

1. Go to Settings → Integrations → Google Calendar
2. Enable Auto-create tasks from events
3. Set filters:

• Keyword triggers
• Specific calendars
• Event types
• Minimum duration

4. Choose task defaults:

• Default project
• Auto-assign to creator
• Set priority based on event properties

Sync Options

Sync Direction

Choose how data flows:

Bi-Directional (Recommended)

• Changes sync both ways
• Update task or event, both update
• Most flexible option

Verk → Calendar Only

• Tasks create/update events
• Calendar changes don't affect tasks
• Use when calendar is for viewing only

Calendar → Verk Only

• Events create/update tasks
• Task changes don't affect calendar
• Use when importing calendar data

Sync Timing

Real-Time Sync (Pro plan)

• Updates appear within seconds
• WebSocket connection maintained
• Instant bi-directional updates

Every 15 Minutes (Standard)

• Periodic batch sync
• Lower API usage
• Slight delay in updates

Hourly (Free plan)

• Once per hour sync
• Minimal API calls
• Suitable for low-frequency updates

Calendar Selection

Primary Calendar (Default)

• All tasks sync to primary calendar
• Simplest setup
• Single source of truth

Project-Based Calendars

• Each Verk project → Different calendar
• Color-coded by project
• Organize work by initiative

Personal vs. Work

• Work tasks → Work calendar
• Personal tasks → Personal calendar
• Automatic routing based on project tags

Advanced Features

Time Blocking

Automatically block time for task work:

Enable Time Blocking:

1. Go to Settings → Integrations → Google Calendar
2. Enable Auto-block time for tasks
3. Configure:

• Block time based on estimated hours
• Respect working hours only
• Leave buffer between events
• Auto-reschedule if conflicts

How It Works:

Task: "Write documentation" (Estimated: 3 hours, Due: Friday)
↓
Calendar: Finds 3-hour block before Friday
Creates "Work on: Write documentation" event
Marks time as busy

Smart Scheduling:

• Respects existing calendar events
• Honors your working hours preferences
• Leaves buffer time between blocks
• Reschedules if you move existing events

Meeting Task Automation

Create follow-up tasks from meetings automatically:

Auto-Create Follow-Up Tasks:

Meeting Event: "Client Proposal Review"
Keywords detected: "Review", "Proposal"
↓
Creates task: "Follow up: Client Proposal Review"
Due: 1 day after meeting
Assigned to: Meeting organizer
Project: Based on event calendar

Configuration:

1. Enable Meeting follow-ups in integration settings
2. Set trigger keywords (Review, Planning, Kickoff, etc.)
3. Choose follow-up timing (same day, next day, next week)
4. Set default assignee (organizer, attendees, specific person)

Pre-Meeting Preparation Tasks:

Meeting: "Quarterly Business Review" (Next Monday 2 PM)
↓
Creates task: "Prepare for QBR"
Due: Day before meeting
Checklist items from event description

Event Description Sync

Task details automatically populate event descriptions:

Synced Information:

Event Description:
─────────────────
Task: Fix homepage loading bug
Project: Website Maintenance
Priority: High
Assigned to: @developer

Description:
Homepage taking 5+ seconds to load.
Investigate image optimization and caching.

Checklist:
 Profile page load time
 Optimize image sizes
 Implement browser caching
 Test on staging

View in Verk: [Direct Link]

Customization:

• Choose which fields to include
• Customize description template
• Add/remove Verk branding
• Include or hide checklist items

Recurring Tasks

Sync recurring tasks with calendar:

Daily Tasks:

Task: "Daily standup notes"
Recurrence: Every weekday
↓
Calendar: Series of daily events
Each instance links to new task copy

Weekly Tasks:

Task: "Weekly report"
Recurrence: Every Friday
↓
Calendar: Weekly recurring event
New task created each week

Monthly Tasks:

Task: "Monthly review"
Recurrence: First Monday of month
↓
Calendar: Monthly recurring event
Synchronized recurrence pattern

Practical Use Cases

Personal Productivity

Scenario: Visualize all work commitments

Setup:

1. Sync all Verk tasks to personal calendar
2. Enable time blocking for estimated work
3. Color-code by project
4. Set working hours boundaries

Result:

• See available time at a glance
• Realistic daily workload
• Avoid overcommitting
• Better work-life balance

Team Meeting Coordination

Scenario: Auto-create prep tasks for meetings

Setup:

1. Sync team calendar to Verk
2. Enable pre-meeting task creation
3. Auto-assign to meeting organizer
4. Set prep due date to 1 day before meeting

Workflow:

1. Meeting scheduled
2. Prep task auto-created
3. Organizer gets notification
4. Checklist prompts agenda prep
5. Meeting notes added to task

Result:

• Better-prepared meetings
• Consistent follow-up
• Meeting notes centralized

Sales Pipeline Management

Scenario: Track client meetings and follow-ups

Setup:

1. Create "Sales Meetings" calendar
2. Sync to "Sales Pipeline" project
3. Auto-create follow-up tasks
4. Set reminders for post-meeting actions

Workflow:

1. Schedule client call
2. Calendar event created
3. Pre-call prep task auto-created
4. After call, follow-up task created
5. Track next steps in Verk

Result:

• No missed follow-ups
• Complete client interaction history
• Improved close rates

Event Planning

Scenario: Coordinate complex events with many tasks

Setup:

1. Create "Event Planning" project in Verk
2. Sync to dedicated calendar
3. Set milestones as calendar events
4. Share calendar with stakeholders

Workflow:

1. Create event tasks with deadlines
2. Tasks appear as calendar milestones
3. Time blocks auto-created for prep work
4. Team sees unified timeline
5. External stakeholders view shared calendar

Result:

• Visual event timeline
• Stakeholder visibility
• On-time event execution

Troubleshooting

Events Not Syncing

Issue: Tasks don't appear on calendar

Solutions:

• Verify task has a due date (required for sync)
• Check calendar selection in integration settings
• Ensure you have write permissions to target calendar
• Confirm sync isn't paused
• Check for API quota limits (rare)
• Manually trigger sync to test connection

Duplicate Events

Issue: Same task creates multiple events

Solutions:

• Check for multiple calendar integrations
• Verify task isn't in multiple projects syncing to same calendar
• Review automation rules for duplicates
• Disable and re-enable integration
• Clear sync history and resync

Wrong Calendar

Issue: Events appearing in wrong calendar

Solutions:

• Review project-to-calendar mappings
• Set correct default calendar
• Check calendar selection rules
• Verify calendar permissions
• Update task project to correct calendar

Time Zone Issues

Issue: Events showing at wrong time

Solutions:

• Verify Verk timezone settings match Google Calendar
• Check task due date includes time zone
• Review all-day event handling settings
• Confirm browser timezone detection
• Manually set timezone in user profile

Missing Updates

Issue: Changes in Verk don't update calendar

Solutions:

• Check sync direction settings
• Verify bi-directional sync is enabled
• Wait for sync interval (up to 15 minutes)
• Manually trigger sync
• Check for sync error notifications
• Review API quotas

Best Practices

Effective Calendar Sync

Start Simple:

• Begin with one-way sync (Verk → Calendar)
• Verify events appear correctly
• Enable bi-directional after testing
• Add advanced features gradually

Strategic Project Selection:

• Sync deadline-driven projects
• Exclude ongoing maintenance tasks
• Use calendar for time-sensitive work
• Keep internal tasks in Verk only

Time Blocking Strategy:

• Enable for deep work tasks only
• Set realistic estimated times
• Honor your calendar blocks
• Adjust estimates based on actual time

Meeting Integration:

• Auto-create prep tasks for important meetings
• Use consistent meeting title keywords
• Set appropriate follow-up timing
• Review and adjust automation rules

Calendar Organization

Color Coding:

• Map projects to calendar colors
• Use color for quick visual scanning
• Maintain consistent color scheme
• Document color meanings for team

Calendar Naming:

• Use clear, descriptive calendar names
• Separate work and personal clearly
• Consider stakeholder audience
• Update names as projects evolve

Event Details:

• Include essential info in title
• Use descriptions for context
• Add location for in-person items
• Set appropriate reminders

Related Documentation

• Integration Overview - General integration guide
• Task Management - Working with tasks
• Calendar View - Built-in calendar view
• Time Tracking - Estimated vs actual time
• Automation Rules - Automate calendar actions

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Google Calendar integration helps you visualize deadlines, block time for deep work, and keep your schedule and task list perfectly aligned.